I am bored with the same old thing all the time, people using Power Point badly.
Are you bored with power point, both seeing and giving the same old stuff?
If you answered yes, then this is for you.
For if you are using the old style ‘pure logic’ to present backed up by Power Point then what you do now is boring and ineffective. Power Point by itself it doesn’t communicate with the audience. All the audience wants to hear what you have to say and they more likely to listen if you ‘show up’ at the front of the room, and you’re more likely to get what you want. Do you truly want what you say you want – do you?
And isn’t the point of making presentations to get what you want?
The E-Factor
As you start making presentations in the future - instead of making slides that follow your ‘pure logic’ driven by bullet points, organize the presentation emotionally, letting the full message drive the process. Remember is that every slide does not have to stand on its own it is part of the overall message. Use one slide to set up a point and then the next slide to bring it home. People make decisions based upon emotions – not logic – we use logic to rationalize and justify our decisions.
Four Killer Mistakes
The purpose of Power Point is to help you communicate with your audience, adding the e-factor using visual impact. Unfortunately, rather than communicating, slide programs are often used to accomplish four other things, none of which leads to a good presentation or powerful results.
Mistake #1
The first thing that most people use the slide presentation for is a teleprompter!
Did your audience really have to come all this way to a meeting to listen to you read the slides? The last person who read to me was my Mother and she was attempting to put me to sleep. Why not just send them over the slide presentation before the meeting, as it is obvious you’re not needed?
Mistake #2
By handing out the printed version of the slides after the meeting the presenter is avoiding the job of writing a formal report – tacky, lazy, tacky - and is covertly seeking implicit approval for what he/she said at the meeting. Or much worse give out the printed slide presentation with your notes, just before the presentation, - making it easier for your audience to remember everything you said. Just like reading your slides - only better? After all, if you read your slides, and then give the audience a verbatim transcript of what you read, what could be wrong with that, just reinforcing how lazy you’ve become.
Mistake #3
The third is to impress the audience with the depth and complexity of the presentation put together – using every effect and whiz bang available. An amazing display that proves that you play at being an audio visual techie.
Mistake #4
Creating a monumental data dump that gives everyone a headache and causes more confusion and questions – but it is impressive in it’s size. Complex data and it’s analysis is the subject of reports, where the reader has time to think and reflect upon your process and conclusions. Use only key points in your presentation.
We are human - Right and left Brain Communications
If all you do is create a presentation of facts and figures, cancel the meeting and send in a report. Don’t do it in slide presentation because it’s not a presentation, it’s a report. It will contain whatever you write down, but don’t imagine for a second that you’re powerfully communicating any ideas or will persuade any audience.
Communication is about getting others involved in your point of view, to help them understand why you’re excited (or sad, or optimistic or whatever else you are.) It’s awfully hard to do that in a report - unless you’re an amazing writer. What most people set out to do using slide presentation is in direct conflict with what a great presentation can and should do. Our brains have two sides. The right side is emotional, musical and moody. The left side is focused on dexterity, facts and hard data.
You MUST engage the two brains to make an impact. When you give a presentation, people want you to engage both parts of their brain. If you don’t they will use the right side to judge the way you talk, the way you dress and your body language. Often, people come to a conclusion about your presentation by the time you’re on the second or third slide. After that, it’s too late for your bullet points to do you much good.
You can wreck a communication process with lousy logic or unsupported facts, but you can’t complete it without emotion. Logic is not enough. If all it took were ‘pure logic’, no one would smoke cigarettes or drive drunk. The world however is full of phobias and anxiety. If ‘pure logic’ applied then every smart proposal would be adopted. You cannot win with just ‘pure logic’. Yes logic is essential, but without emotion, you’re not using the full range and expression of human communication.
Using a slide presentation tool presents an amazing opportunity. You can use the screen to connect emotionally to the audience’s right-brain (through their eyes), and your words can connect to their left-brain (through their ears) and that is why it is called an audio-visual tool. Look at what a great movies have always done - Stephen Spielberg makes this work for him and based upon results it works for us too.
YOU are Selling
If everyone in the room agreed with you just because you were there, you wouldn’t need to make a presentation! You could just give out a one-page project report and delivering it to each person. Amazing, as it seems, the reason we do presentations is to make a point, to sell one or more ideas.
But most people think selling is hard. Most people don’t want to admit that they’re selling. Be different and sell to the people listening to your presentation, make sure your presentations are not boring – sell with some enthusiasm. Take the opportunity to sell your idea while presenting, otherwise what a waste of time and energy. If you believe in your idea, sell it. Make your point as hard as you can and get what you came for. Your audience will thank you for it, because deep down, we want to know we are being sold and we all want to be sold to honestly.
One two three four… Show time
1. Practice standing up – always – as you give most presentations that way – rehearse it. Just because you wrote it does not mean you know how to present it! You are expected to perform it! Deliver it with clarity and conviction.
2. Make your slides that reinforce your words, not repeat them verbatim. Create slides that demonstrate your point of view, not just factual but with emotional proof, that what you’re saying is true.
3. Images make the difference. Talking about air pollution? Instead of just giving me four bullet points of data, why not show me a photo of a diseased tree, smog and especially the diseased lungs of a child! It’s more powerful and impactful than doing it the old way and it’s effective human communication - use Right and Left Brain communications all at once.
4. Create a written document – using as many footnotes or details as you like (in the power point presentation program). Then, when you start your presentation, tell the audience that you’re going to give them all the details of your presentation after it’s over, and they don’t have to write down everything you say - they can then focus on you.
MAKE AN IMPACT: Your presentation will get them to sit back, trust you and take in the emotional and intellectual points of your presentation, if you use the knowledge it properly- connect with people’s right and left brain communicate with the whole person.
DON’T: handout the written report or supporting documents, before you begin people will read them while you’re talking and ignore you. If your presentation is for a project approval, instead, use instant feedback, hand people a project approval form before you start and get them to approve it upon completion, just so there’s no ambiguity at all about what the purpose of your presentation is or what has been agreed to. You will also discover – very quickly – if you have done a good job of presenting to and persuading your audience.
IMPACT
Here are the five rules you need to remember to create amazing PowerPoint presentations:
1. No more than THREE POINTS - 3 - three points on a slide. No more than SIX WORDS – 6 - six words per point. EVER - GOT IT!
2. No slick or cheesy images. Use images from one of the professional providers - at last count 7 million plus on the Internet - instead. They cost as little as $3 each, or a little more if they’re for ‘professional use’.
3. No razzle dazzle or psychedelic effects in a business presentation. No dissolves, spins or other transitions. Nada none never.
4. Sound effects can be used – only a few times per presentation, but never ever use the sound effects that are built in to the program. Instead, use sound and music from Cds or downloaded sounds and leverage the emotional impact this has. Remember to pay the copyright if it is repetitive public presentation.
5. Printouts of your slides? – Printouts are one dimensional, flat and often only in b/w. They are not emotive, and they don’t work without you there. If someone wants your slides to show “the boss,” tell them that if one goes, both go.
MAKE AN IMPRESSION!
A great performance is easy to describe: You put up a slide. It triggers an emotional response within the audience. They want to know what you’re going to say that fits in with that image. Then, if you do it right, every time they think of what you said, they’ll see the image and experience what you mean as well as hear it.
Always show up and perform Geoffrey